How to efficiently organize files on a computer?

Author: Anonymous User
Source: Zhihu
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Personal experience is for reference only, and all software involved is subject to free and extremely low learning costs. All connections point to official addresses, please rest assured. Environment: Windows 7– First, it is important to recognize that people who cannot find things tend to make organizing an intermittent habit. That is to say, people who often slack off or are too anxious (actually lazy) and do not tidy up their things for a short period of time. The biggest drawback of storing files by category is that once you slack off for a period of time, even if you do well before and after, it becomes meaningless. You always have a bunch of things that you don’t know where to put, and the entire system completely crashes. It takes a long time to make up for the mistake in order to restore the original order. And this is not a disease, it has not been treated. So my approach is to go the other way, aiming to minimize self categorization and occasionally organize files to achieve the goal of perfect file management. At the same time, it can meet the needs of intermittent sorting. Here, let me borrow a concept from Zen To Done (ZTD), where the first step in task execution is Collect. Our first step is to collect the collected items. The meaning of collecting here is that things may not necessarily be stored on the hard drive, sometimes they are stored in the network service they use, and downloading may not be appropriate. I think finding the download location in the first step of downloading is a very inefficient thing. On the one hand, you need to click many times when downloading, and now the downloading software will remember the last download location. If you forget to make changes, it will cause a lot of trouble (as I mentioned earlier, the system crashes), and it is not conducive to disk defragmentation. If you use multiple hard drives, you should also try to use one hard drive for downloading as much as possible. So my first step, which is also the core idea, is to establish an Inbox partition, which will locate all your downloaded software (including browsers, QQ receiving folders, etc.) to the default download location, and divide them into different software folders here. Do not organize until there is important content, idle and boring, or when the disk is full. The benefits of doing this are: 1. Reduce the time you spend saving files and the potential for placement errors. 2. You won’t lose anything, at least you know it’s not in the folder you’ve organized, it’s just in this pile of things, it’s not in the third place, it’s always there. On the other hand, you haven’t found either of these places, either you have really deleted them or you haven’t placed them. This can greatly alleviate your panic of not being able to find something. 3. Easy to organize. 4. To some extent, avoid duplicate downloads (browsers or downloaded software with the same name will automatically change their name, so you know you have downloaded it once). The next question is how to find and categorize the chaotic pile of things. Firstly, there is the artifact Everything, which has also been mentioned in other answers. I won’t go into too much detail here. It is easy to install and use immediately, with almost no learning cost. But don’t think that everything will be fine with it, because you may forget the file name of what you want, can’t even remember the keywords, or you may not even know that you have downloaded these things. So let’s take a look at other tricks: specialized content collection, which means using the same “collection” tool for specific content. This way, you only need to find the download folder or related network services of XX software to find the vast majority of your content. Here’s an example, for example, the software I use to find and listen to songs is Baidu Music (I don’t have any major requirements in this area myself). All information about text is saved in Evernote. Usually, the images are also in the default download folder of the browser (now using the image capture function of Huaban Network, it’s easy to use). This is the best natural classification. Sort by type, by modification time, and by size. This is mainly used for general download software and browser download folders. For example, if you remember that the content you are looking for is a book, the suffix is nothing more than one of the doc/txt/epub/pdf/mobile files. You can easily find them by sorting them by type directly in those two files, and this is also true when organizing them. Sorting by modification time is generally used to find the files you recently downloaded, as well as several files downloaded consecutively during a certain time period (especially email attachments, whose names may not necessarily be related, but you are definitely from the same time period). Leaving aside size sorting, it is more convenient to find installation programs for movies and software. The above is not enough. Many BT downloads are also downloaded from the entire folder, so sorting is useless. Flipping through them one by one is very troublesome. Here is a recommendation for SpaceSniffer, which can scan all files and folders on the disk and divide areas by volume size. This way, you can directly see all the files on the entire disk at once. Usually, things downloaded by BT have a relatively large volume, mostly movies and games, which makes it easy to find them in the space sniffer area. In addition, as mentioned earlier, prioritizing the organization of urgent items means that it is best not to be lazy and organize the collected items as soon as possible when it comes to materials related to your current important tasks. My approach is to use a spare tire browser that I rarely use as a separate collection tool for this project, so that the relevant content can only be found in the default download folder of the software. A useful file manager is also essential, and when it comes to it, someone must mention Total Commander. However, I think the cost of learning TC is slightly higher, and people who are interested in learning TC are not the same type of person as us who intermittently organize waste. So I tend to prefer the enhanced plugin for Windows with built-in Explorer instead of switching to a different one, so I recommend Clover. The function is very simple, which is to add tabs to the browser to make it feel like Chrome. These commonly used tabs can also be fixed and seamlessly integrated with the file manager. This alone is enough to make Explorer a hundred times more user-friendly. These days, I have become familiar with using the QT Tab Bar, which seems to be more useful. The built-in folder preview function is really good. Lastly, let me mention Listary (basic version free). There is a strong trend for me to replace Everything with it. The most practical feature is that when using third-party software to open or save files, Listary can quickly locate the current browser folder, recent opening history, or favorites folder. The search function and quick start function are also very useful. However, this thing still needs to be adapted, it’s not as WYSIWYG as in the previous items——– The above content is only suitable for collection and not for storage of production materials. If a computer is your productivity tool and you make a living from it, the output may not be suitable for using the above methods. Anyway, this is not a lazy situation. Proper file naming and folder structure design are the right approach. Because to take a step back, the things collected can always be retrieved, and losing one’s own files can be very troublesome. Of course, the concept of Inbox can be extended to this point (all temporary files, including those related to design work, are inevitably generated), and can also be placed in a folder, but this Inbox should be cleared in a timely manner. The structure design of the folder (including file naming) should be understandable to oneself, and even if others are not involved in this work, it should be so, because if you leave it unattended for two years, you may not be able to understand this structure yourself. If you are in the company, there are usually strict requirements for this, so design it carefully yourself. Finally, in terms of work, it is also necessary to mention the management of historical versions of files, known as incremental backup. A relatively simple method is to add the current date and version number to the file name every time there are important changes, such as xxx_0912_v01.doc. Of course, this can also easily lead to the problem of laziness. The rest is automatic. A relatively simple way is to use a synchronization disk with incremental backup function. Here, we recommend using Nut Cloud, which calculates traffic without space (paid members have no limit on traffic, non paid members have 1GB of uplink and 3G of downlink per month, and I do not pay). It has a multiplayer collaboration function, and the most important thing is that you can choose any folder in any location for synchronization. So not only did I synchronize my personal project files, but I also synchronized the records of commonly used small software and some games into it. People with conditions can choose to purchase NAS+BittorentSync, which will increase the privacy of files and will not be constrained by the reliability of network providers. Of course, the cost will also be much higher. Of course, the above situation is limited by the tragic bandwidth restrictions for individual users in China, and synchronizing large files online can be a bit troublesome. I recommend FileGee for local synchronous incremental backup. The personal version is free, but the learning cost is not as low as the software I recommended before. However, I believe it won’t trouble everyone’s situation. The tasks that can be completed are also quite complex, such as automatically packaging files, and so on.

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