Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

Many job positions require more or less exposure to the use of Word. Today, I have compiled 10 practical and obscure Word skills, and learned how to improve work efficiency!

  1. Batch Modify Image Size

When we insert images in Word documents with different sizes, we only need a shortcut key to quickly unify the size of the images in bulk. First, select any image, click on 【 Format 】 – 【 Size 】, set the height and width of the image, then select other images in sequence, and press 【 F4 】 key to set the image to a uniform size.

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

  1. Batch Save Images

Do you still want to save the pictures in Word one by one? In fact, all you need to do is change the file extension to extract all the images at once. First, change the Word suffix to [. rar], then open the compressed file and find the [media] folder. You can see that all images are saved here!

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

  1. Choose the same format

This is often used when writing papers. Place the mouse over the formatted text that needs to be selected, then click [Start] – [Edit] – [Select] – [Select Text with Similar Format].

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

  1. Batch delete blank rows

The content copied from a webpage often has many blank lines. If you manually delete them one by one, it is really inefficient. Press Ctrl+H to bring up the search and replace window, place the cursor in the search content, click Special Format, select Paragraph Markings twice to display ^ p ^ p, then place the cursor in Replace with, select Paragraph Markings once to display ^ p, and then click Replace All to batch delete all empty lines!

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

  1. Quickly adjust the distance between the number and the text

If you need to set the spacing between number numbers and text, many people will use spaces to separate them. In fact, moving with a ruler is a more efficient and accurate method. Select the text content, then drag the ruler to move left and right to quickly adjust the spacing.

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

  1. Automatically adjust table size

Because the length of input data varies, we often need to adjust the width of cells. Do you want to manually adjust it again? Select the table, click on [Layout] – [Auto Adjust] – [Auto Adjust Table Based on Content], and you’re done!

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

  1. Convert other file formats to Word

Sometimes it is necessary to convert PDF and other format files into editable Word documents, which requires the use of a converter. Here, you can use the Quick PDF Converter to complete format conversion, as well as encrypt, add watermarks, and more. The batch conversion speed is also very fast.

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

  1. Merge multiple documents together

If there are multiple Word documents that need to be merged together, many people will use copy and paste methods, but in fact, this is really slow!

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

First, create a new Word document for merging and open it. Then, click [Insert] – [Object] – [Text in File] in the menu bar. Finally, select all documents and click [Insert], so that the contents of all documents are merged together.

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

  1. Convert text into a table

In Word, when there is a lot of data and information, using a table is definitely clearer than using pure text. At this point, you can convert pure text into a table with just one click. Select the text that needs to be converted, click [Insert] – [Table] – [Convert Text to Table] – specify how many rows and columns are needed, and set them according to actual needs.

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

  1. Quickly align text

Many people wildly hit the spacebar when aligning text, but in fact, a tab key can immediately align! First, select the text you want to align, select the position on the ruler that needs to be aligned, then click in front of the text with the mouse, and then press the Tab key again to align immediately.

Senior Clerk Collection: 10 of the most practical Word skills, you can’t quit using them!

Alright, that’s the Word technique we’re going to share today. While collecting, remember to give it a thumbs up. If there’s anything else you want to learn, feel free to let me know in the comments section~

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