Word formatting skills: Several practical Word techniques can double the quality of your documents

As an application and widely used tool, Word appears almost every day in our work and study. Do you really know how to use it?

Do you still open a blank Word document and start typing before formatting the text or paragraphs?
Do you constantly use formatting brushes as soon as you adjust the text format, and if the format has been slightly modified, just brush it again?
Do you feel that every time you layout a large number of images, the task is heavy and it is difficult and laborious to arrange them neatly?

Even if only one of the above is mentioned, please bookmark the following tips for using Word formatting.

1、 Advanced Layout – Styles

Directly editing text paragraph formats using fonts, paragraphs, and other features in the Start menu belongs to low-level layout;

Since Word has been used for so many years, it is really necessary to use more efficient and standardized methods to edit typesetting documents.

Style is the foundation of advanced Word layout

The efficient function of styles in Word layout:

Without styles, layout cannot be achieved. We can manage visible page elements (including text, graphics, tables, symbols, etc.) in a document by setting the format of styles (font, paragraph, tab stop, border, language, frame, numbering, shortcut keys).
Batch modify document content. It is easy to achieve unified adjustment of page elements in documents. No need to set paragraph spacing for a certain part of the main text, and use the formatting brush to constantly change the format.
Collaborate with shortcut keys to achieve faster settings. Customize shortcut keys for commonly used styles to easily achieve content formatting settings for the same style.

So when we use Word to edit text, the best habit is to first set the appropriate style, and then input the text

For example, the document displayed in the following dynamic image is first styled and then directly flashed using the style shortcut key. The styles used include title style, list style, and emphasis style.

Moving Picture Cover

2、 F4 shortcut key – Function 1: Replace format brush

The most common way for most people to format text paragraphs in different positions of a document is to first set the format, and then use a format brush (requiring clicking or double clicking) to set it – in fact, using F4 can be more convenient to “brush out the format”

Just set the format, then use the mouse to select the text/paragraph that you need to adjust the format, and press F4. Everything is okay, there is no need to click the format brush in the menu bar.

In the animation, the border format of the font is first set: borders and shading are set; Then press F4 directly after selecting paragraphs, tabs, etc., and the format will be automatically generated.

Moving Picture Cover

3、 F4 shortcut key – Function 2: Quickly insert rows/columns

When editing a Word table, if you want to insert rows/columns, are you still right-click multiple times → Insert Rows/Columns? If a large number of new items need to be added, simply right clicking can be really troublesome—— If you use the F4 shortcut key, you can quickly insert rows/columns into a Word table.

After performing the insert row/column operation once, press F4 to continuously add new rows/columns and see the effect picture.

Moving Picture Cover

4、 Table Layout Method – Arrange Images

When you are typesetting multiple images, will you encounter such difficulties? How to make the inserted images arranged more neatly and aesthetically pleasing?

To arrange the pictures more neatly and aesthetically, you can try using a table.

For example, if you want to arrange four images in a 2-to-2 arrangement:

First, insert a table and images: Insert a 2×2 table and insert images in sequence in the table;

Moving Picture Cover

Then adjust the table attributes: adjust the table according to the content, adjust the space between the top, bottom, left and right of the table, center the alignment, and have no borders, which can basically achieve the effect in the figure.

Moving Picture Cover

5、 Table Layout Method – Arrange Text

I personally feel that using a table layout for text arrangement is very powerful. Here is a simple example to illustrate:

If you want to align the text “company name” and “company website” left and right respectively, you may think of using tabs, but simply using a table can achieve text alignment without the need to set tab stops and alignment methods.

The operation is simple: select the text, insert the table, select the right aligned cell, and finally select the borderless style.

Moving Picture Cover

In the process of using office software in daily life, do you encounter any problems, such as document style application, image and text arrangement, or page design (header and footer design, etc.)? I would like to know what you will do if you encounter difficulties in using it.

Leave a Reply

Your email address will not be published. Required fields are marked *